seek shelter icon
When the emergency conditions involve a severe weather event, the safest method to protect individuals may be to seek shelter by reporting to the lowest level of the building, away from exterior windows or the designated seek shelter location.

 

When Seeking Shelter

  • Avoid windows and areas with glass and exterior walls
  • Get to the lowest, most interior location in the building
  • Put as many walls between you and the weather emergency as possible
  • Take a cell phone with you
  • If available, take a flashlight and a radio or designated emergency kit to the shelter area to track emergency status
  • Keep telephone lines free for emergency responders, DO NOT call 911 for information
  • Avoid using the elevator
  • Always seek out the closest, safe path when securing a safe space within the facility
  • If able, aid people needing help reporting to the seek shelter safe area 

Seek Shelter Safety Areas

In the event of a weather-related emergency, students, staff, faculty and guest must be relocated to one of the following seek shelter safety areas

The designated seek shelter safety areas for that building

  • Lowest floor interior stairwells or hallways
  • Lowest floor restrooms
  • Lowest floor rooms without exterior windows
  • No one should remain on the second or higher floors

Follow these procedures as closely as possible, without putting yourself in extreme danger.

Safety is everyone’s responsibility, and it does not happen by chance, pre-planning is essential. 

Before a Seek Shelter Emergency

  • Has primary authority over all building occupants in the event of an emergency situation
  • Will review and update the building emergency response plan annually or as needed
  • Will train and inform appropriate personnel and building occupants of emergency procedures, updates, and changes
  • Will ask personnel in each suite, on each floor to work on devising a seek shelter plan
    • Who will do what assignments?
    • Which stairwell is the nearest and will be used to access the seek shelter safe area in the building?
    • Where are the various seek shelter safe areas in the building?
  • Conducts emergency drills as requested and recommended by the University

During a Seek Shelter Emergency

  • Assist Emergency Floor Officers in asking building occupants to report to the seek shelter safe area in the building
  • Assist building occupants who need assistance in reporting to the seek shelter safe area in the building, make sure you ask the person first if you can assist them and how you can help
  • Use an authoritative tone and calm demeanor to direct occupants to a safe relocation place during a seek shelter situation
  • Notify the Emergency Floor Officers of any staff or students needing special attention during an emergency situation
  • Do not move injured individuals, unless an emergency threatens their well-being
  • May designate assistants from available personnel in their area, if needed

 After a Seek Shelter Emergency

  • At the rally point, take attendance with Emergency Floor Officers of staff to ensure everyone is accounted for
  • Anyone missing or whereabouts unknown notify the Incident Commander
  • Inspect and restock emergency response supplies semi-annually or after each use

 

Before a Seek Shelter Emergency

  • Review and update Building Emergency Response plans
  • Inform and train building personnel on emergency procedures, updates, and changes
  • Ask personnel in suite, on each floor to work on devising a seek shelter plan
    • Who will do what assignments?
    • Which stairwell is the nearest and will be used to get to the “Seek Shelter” safety area in the building?
  • Assist the Building Deputy in Emergency Drills annually
  • Assist the Building Deputy by inspecting and restocking emergency response supplies semi-annually or after each use

  During a Seek Shelter Emergency

  • Assist Building Deputy in asking building occupants to report to the seek shelter safe area in the building
  • Assist building occupants who need assistance in reporting to the seek shelter safe area in the building
  • Use an authoritative tone and calm demeanor to direct occupants to a safe relocation place during a seek shelter situation, if necessary
  • Notify the Building Deputy of any staff or students needing special attention during an emergency situation
  • Do not move injured individuals, unless an emergency threatens their well-being
  • Respond and communicate with Building Deputy for further instructions
  • May designate assistants from available personnel in their area, if needed
  • At rally point, take attendance with Building Deputy of staff to ensure everyone is accounted for
  • Anyone missing or whereabouts unknown notify the Incident Commander

After a Seek Shelter Emergency

  • Complete a post seek shelter assessment to turn in to the Emergency Management Office to implement improvements

Before a Seek Shelter Emergency

Familiarize yourself with

  • The seek shelter safety areas
  • Nearest stairwell to the seek shelter safety area
  • Faculty, staff or students who work in your area and may need assistance in seeking shelter

During a Seek Shelter Emergency

  • Remain alert and look/listen for signs of an emergency in the building
  • Relay any information to the Building Deputy, Emergency Floor Officers or emergency response personnel
  • May be asked by the Building Deputy to assist the Emergency Floor Officers or emergency response personnel

All seek shelter safety areas are on the lowest level of the building, away from exterior windows.